Function of Department
The Register of Deeds is an elected official who is required by the laws of the State of Kansas to record all documents submitted by the public which are qualified to be recorded; maintain an up to date and accurate set of indexes which show the correct ownership of land in the entire county and perform all functions of a clerical and technical nature to accomplish that objective.
Most people know that the Register of Deeds office is responsible for the recording of deeds, but did you know that this office also records several hundred different kinds of documents? Some of them are: mortgages and liens, oil and gas leases, plats of additions to the city, military discharge records, power of attorneys, cemetery records, road records and school records. A number of steps are taken when a document is presented or mailed for recording. The document is examined for any apparent errors, then given a time, book and page number and entered by name and legal description in various indexes. The indexes are used to provide easy access to the land records. Attorneys, financial institutions, buyers, sellers, real estate developers, surveyors, landlords, tenants, abstract and title insurance companies, to name just a few, all RELY upon the correct recording of instruments relating to real estate.
All of the services offered by the Register of Deeds office are fee based, these fees being set by state statute. The Register of Deeds office generates a sizable income that is deposited into the county general fund. The Register of Deeds office performs some very important functions. Other organizations, local government departments and individuals depend upon the accuracy of the information provided to them by the Register of Deeds office. The earliest records in the Recorders office, written in elaborate manuscript, date back to 1886. Among the early records are the Patents recorded when land was bought from the United States government that are signed by the President of the United States. Genealogists researching their lineage are relying more and more on the early records of the county. Their search usually starts in the Register of Deeds office.